Kannada, Kannadiga, Kannadigaru, Karnataka,

Kannadigarella ondaagi Kannadavannu ulisona, kalisona and belesona

PAPERLESS OFFICE PROJECT for KARNATAKA BIOTECHNOLOGY AND INFORMATION TECHNOLOGY SERVICES

KARNATAKA BIOTECHNOLOGY AND INFORMATION TECHNOLOGY SERVICES

DEPARTMENT OF IT & BT

GOVERNMENT OF KARNATAKA

SHORT TERM TENDER NOTIFICATION

—————————————————————————–

PAPERLESS OFFICE PROJECT FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY, BIOTECHNOLOGY AND SCIENCE & TECHNOLOGY

 

 This is the html version of the file http://bangaloreitbt.in/tenderdocument.doc.

 

KARNATAKA BIOTECHNOLOGY AND INFORMATION TECHNOLOGY SERVICES

DEPARTMENT OF IT,BT AND S & T,

NO.9, 2ND FLOOR, UNI BUILDING, MILLERS TANK BED, THIMMAIAH ROAD, VASANTHNAGAR, BANGALORE – 560 052.

Telephone: Fax:

080-22207006/22370309

FAX:22250143

CONTENTS

Annexure Description Page No.

1. Tender Invitation

2. Annexure 1 Terms of Reference

3. Annexure 2 Supplementary Information for Service Providers

    • Technical Proposal Forms

    • Financial Proposal Forms

4.Annexure 3 Contract form

SECTION: 1– TENDER INVITATION

Subject: PAPERLESS OFFICE PROJECT FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY, BIOTECHNOLOGY AND SCIENCE & TECHNOLOGY

    1. The intending bidders are hereby invited to submit Technical and Financial proposals

    required for the above service assignment, which could form the basis for future

    negotiations and ultimately a contract between the bidder firm and KBITS.

    2. The purpose of the assignment is to1digitize all the paper work and creation of index

    data in the 5 offices under the administrative control of this Department of IT, BT and S

    & T.

    a)IT, BT and S & T Secretariat

    • 5th Stage, M.S.Building, Bangalore-01.

    b)Directorate of IT and BT(DIT)

    • No.9 UNI Building, 3rd floor, Vasanthnagar, Bangalore-52

    c)Karnataka Biotechnology and Information Technology Services(KBITS)

    • No.9 UNI Building, 2nd floor, Vasanthnagar, Bangalore-52

    d)Karnataka State Remote Sensing Applications Centre

    • ( KSRSAC) Gate No 4, 6th Floor, M.S.Building, Bangalore-01.

    e)Karnataka State Electronics Development Corporation Ltd

    • (KEONICS), Race Course Road, Bangalore-01

3. The following documents are enclosed to enable the bidder to submit the bidder proposal:

    • (a) Terms of Reference (TOR) – Annexure 1

    • (b) Supplementary Information for the including suggested formats for the submission of Technical and Financial Proposals –Annexure 2

    • (c) Form of Contract for providing Services under which the Services will be performed. (Annexure 3)

4. The Department intends to select a firm for the above purpose stated in col 2 above.

5. Submission of Proposals:

    The proposal shall be submitted in two parts viz., “Technical” and “Financial” and

    should generally follow the Forms given in the “Supplementary Information to Service

    Providers”

5.1 The “Technical” and “Financial” proposals must be submitted in two separate sealed envelopes (with respective marking in bold letters) following the formats/schedules given in the Supplementary Information for Service Providers. The first envelope marked “Technical Proposal” should include the description of the firm/organization, the firms general experience in the field of assignment, the qualification and competency of the personnel proposed for the assignment and the proposed work plan, methodology and approach in response to suggested terms of reference. The first envelope should not contain any cost information whatsoever. The second envelope marked “Financial Proposal” must also be sealed with sealing wax and initialed twice across the seal and should contain the detailed price offer for the consultancy services.

The bidder will provide detailed breakdown of costs and fees as follows:

      • – Remuneration of Staff

      • – Reimbursable such as per diem, transportation etc.; and

      • – Report Reproduction etc.

      • – ……………………………………………….

Both the sealed envelopes should again be placed in a sealed cover which will be received in the Office of the KBITS up to 1500 hours on 16-05-2007.

5.2 Opening of Proposal

    The proposal (first envelope containing Technical Proposal only) will be opened by KBITS or his authorized representative in his office at 15.30 hours on 16-05-2007 in presence of such Service Providers or their authorized representative who may choose to be present. It may please be noted that the second envelope containing the Financial Proposal will not be opened until evaluation of Technical Proposal has been completed and approved by competent authority.

6. Evaluation of Proposals

    A two-stage procedure will be adopted in evaluating the proposals with the technical evaluation being completed prior to opening of financial proposals. The technical proposals will be evaluated using the following criteria:

    • (i) the Service Provider’s relevant experience for the assignment (25 points);

    • (ii) the quality of the methodology proposed (25 points); and

    • (iii) the qualifications and experience of the key staff proposed for the assignment (50 points)

Curricula Vitae of key personnel in each discipline for assessing the qualifications and experience of the personnel proposed to be deployed for the assignment should be included with the proposal (in the format of the sample curricula vitae). These personnel will be rated in accordance with:

    • (i) General qualifications (30 points);

    • (ii) Adequacy for the assignment (suitability to perform the duties of the assignment). These include education and training, length of experience on fields similar to those required as per terms of reference, type of positions held, time spent with the firm etc.(60 points);

    • (iii) Their language and experience in the region (5 points)

    • (iv) Involvement in skills transfer program and training ability (5 points)

7. Deciding the Award of Contract

Quality and competence of the Service Providers shall be the paramount requirement. The decision of the award of the contract would be made as under:

    • (i) Technical proposals scoring not less than 75% of the total points will only be considered for further evaluation;

    • (ii) The KBITS shall notify those Service Providers whose proposals did not meet the minimum qualifying points or were considered non-responsive to the Tender Invitation and Terms of Reference, indicating that their Financial Proposals will be returned unopened after completing the selection process. The KBITS shall simultaneously notify the Service Providers that have secured the minimum qualifying mark, indicating the date and time set for opening of the Financial Proposals. The notification may be sent by registered letter, cable, telex, facsimile or electronic mail;

    • (iii) The Financial Proposals shall be opened publicly in the presence of the Service Providers’ representatives who choose to attend. The name of the Service Provider, the quality scores and the offered prices shall be read aloud and recorded when the Financial Proposals are opened. The KBITS shall prepare minutes of the public opening.

    • (iv) The Evaluation Committee will determine whether the Financial Proposals are complete[i.e., whether they have costed all items of the corresponding Technical Proposals. If not, the KBITS will cost them and add their cost to the initial price], correct any computational errors. The evaluation shall exclude the Service Provider’s Service Tax.

    • (v) The KBITS will select the lowest proposal [‘evaluated’ price] among those that passed the minimum technical score and invite them for negotiations.

    • (vi) During negotiations the Service Provider must be prepared to furnish the detailed cost break-up and other clarifications to the proposals submitted by it, as may be required to adjudge the reasonableness of its Financial Proposal.

    • (vii) Negotiations will commence with a discussion of the Service Provider’s Technical Proposal, the proposed methodology (work plan), staffing and any suggestions the bidder may have made to improve the TORs. Agreement will then be reached on the final TOR, the staffing and staff months, logistics and reporting. Special attention will be paid to optimization of the required outputs from the Service Providers and to define clearly the inputs required from the KBITS to ensure satisfactory implementation of the Contract.

    • (viii) Changes agreed will then be reflected in the Financial Proposal using proposed unit rates (No negotiations of the unit rates including man-month rates)

    • (ix) Having selected Service Providers, among other things, on the basis of the evaluation of proposed key professional staff, the KBITS expects to negotiate a contract on the basis of the staff named in the Technical Proposal and prior to contract negotiations will require assurance from the Service Provider that these staff will be actually available. The KBITS will not consider substitutions during contract negotiations except in cases of unexpected delays in the starting date or incapacity of key professional staff for reasons of health.

    • (x) The negotiations will be concluded with a review of the draft form of contract. The KBITS and the Service Provider will finalize the contract to conclude negotiations.

    • (xi) If the negotiations with the Service Provider are successful, the award will be made to him and all other Service Providers notified. If negotiations fail, and if it is concluded that a contract with reasonable terms cannot be concluded with the winning Service Provider, the Service Provider quoting second lowest cost will be invited for negotiations. This process will be repeated till an agreed contract is concluded.

8 Please note that the KBITS is not bound to select any of the firms submitting proposals. Further as quality is the principal selection criterion, the KBITS does not bind itself in any way to select the firm offering the lowest price.

9 The bidder are requested to hold the bidder proposal valid for 90 days from the date of submission without change in the personnel proposed for the assignment and the bidder proposed price. The KBITS will make its best efforts to select a Service Provider firm within this period.

10 Please note that the cost of preparing a proposal and of negotiating a contract including visits if any is not reimbursable as a direct cost of the assignment.

11 Assuming that the contract can be satisfactorily concluded in May/2007 the bidder should be expected to take up/commence the assignment in May/2007.

12 We wish to remind the bidder that any manufacturing or construction firm with which the bidder might be associated with, will not be eligible to participate in bidding for any goods or works resulting from or associated with the project of which this consulting assignment forma a part.

13 Please note that if the bidder firm does not have all the expertise for the assignment, there is no objection to the bidder firm associating with another firm to enable a full range of expertise to be presented. However joint ventures between firms on the shortlist are not permitted except with the prior approval of KBITS. The request for a joint venture should be accompanied with full details of the proposed association.

14. Please note that the remuneration which the bidder receive from this assignment will be subject to normal tax liability as per rules. Kindly contact the concerned tax authorities for further information in this regard, if required.

15. We would appreciate if the bidder inform us by Telex/Cable/E-mail/Facsimile

      • (a) The bidder acknowledgement of the receipt of this tender invitation, and

      • (b) Whether or not the bidder will be submitting a proposal

Annexures:

      • 1. Terms of Reference (TOR)

    • 2. Supplementary Information to Service Providers

    • 3. Contract format under which Assignment will be performed

    • Annexure 1
TERMS OF REFERENCE (TOR)

The Terms of Reference should include the following:

A] Prequalifications:

  1. A company profile.
  2. The consultants who are interested in submitting the proposals should enclose a D.D drawn in favour of Managing Director , KBITS, Bangalore for an amount of Rs.5,000 as E.M.D. This E.M.D amount will be returned to unsuccessful bidders within next 7 working days.
  3. Relevant Audit Report extracts showing that the minimum annual turnover is above Rs.1 Crore in the related fields in any 2 of the last 3 years.
  4. Income tax returns for 3 years.
  5. Anyother relevant documents to establish bonafides of the company/firm that shows the merit of the tender to undertake the above work.

B] A concise statement of the objectives of the assignment:

The Department of Information Technology, Biotechnology, Science and Technology proposes to embark a Paperless Office administration. The proposal is to digitize all the paper work and creation of index data in the 5 offices under the administrative control of this Department.

    1. IT, BT and S & T Secretariat
    • 5th Stage, M.S.Building, Bangalore-01.

    1. Directorate of IT and BT(DIT)
    • No.9 UNI Building, 3rd floor, Vasanthnagar, Bangalore-52

    1. Karnataka Biotechnology and Information Technology Services(KBITS)
    • No.9 UNI Building, 2nd floor, Vasanthnagar, Bangalore-52

    1. Karnataka State Remote Sensing Applications Centre

    ( KSRSAC) Gate No 4, 6th Floor, M.S.Building, Bangalore-01.

    5. Karnataka State Electronics Development Corporation Ltd

    (KEONICS), Race Course Road, Bangalore-01

  • The Department intends to select a firm for this purpose.
  • Sealed Technical Proposal and Financial Bids are invited from interested firms to fulfill the above objectives of the Department of Information Technology, Biotechnology, Science and Technology, Government of Karnataka.
  • Proposals are to be submitted separately as “Technical” and “Financial”.
  • Tenders may be submitted in English / Kannada.
  • Consultants should submit an original and 1 additional copy of each proposal.

C]. An outline of the tasks to be performed

a)The quantum of digitization of paper work is approximately indicated as given hereunder. The indexing data would be within 100 characters (English/Kannada) per document:

 

    • Sl No Items IT, BT & S & T Secretariat DIT KBITS KSRSAC KEONICS

b) Hardware/ System Software required to be arranged by the consultants:

    • 1 no. Latest chipset of Intel Pentium/AMD Athlon based high-end server system from a branded company with minimum 4 GB RAM, Minimum 2 hard disk of each size not less than 130 GB with 1-to-1 mirroring features for safety of data, NIC 100/1000 Mbps support card to connect on to LAN, client system for data storage/access, DVD R/W drive for DVD preparation, 12 port Switch with 100/1000 Mbps support, adequate length of LAN cables with patch chords for connecting minimum 10 PCS and 2 or 3 printers.
    • Install Windows Server 2003 with R2, IIS Ver.6.0 with SP1 Dot Net Frame work Version 2.0 with latest SP1, MS SQL Server 2005 with latest SP2 on to the above server as per the requirement of application software which would be supplied by NIC.
    • 15 nos of high-end PC with Windows XP with SP2, Access DB, 1 GB RAM, 80 GB HDD with 100/1000 Mbps NIC card and DVD R/W drive, 1E 6 or latest etc.
    • 5 nos A4 size Scanners and 1 no. A3 Scanner, 5 Laser Printers to connect to PCs based on the requirement.
    • The above mentioned Server, PCs , Scanners and Printers would be installed in three locations :
        1. IT, BT and S & T Secretariat
        • 5th Stage,6th floor, M.S.Buiding, Bangalore-01

        1. Karnataka Biotechnology and Information Technology Services(KBITS)
        • UNI Building, 2nd Floor, Vasanthnagar, Bangalore

        1. Karnataka State Electronics Development Corporation Ltd
      • Race Course Road, Bangalore.

      • The quantity of PCs/Scanners/Printers may vary based on the needs and target time to complete the work.

c). Operational Procedure:

i) The Server system with 6 Clients with UPS system, 2 Nos of

A4 and 1 A3 Scanners and 2 Laser printers are required to be

installed at the Secretariat with above mentioned system

software in a LAN environment using your own switch.

ii) 6 PCs with 2 Nos of A4 scanners , 2 printers with UPS would

are required to be installed at the KEONICS premises as

independent system for scanning and data indexing.

iii) 3 PCs with 1 A4 scanner and 1 Printer are required to be

installed at the UNI Building as independent system for

    scanning and data indexing.

iv) The file computer numbers ( unique no) would be assigned

manually for the Departments located in KEONICS and UNI

Building with data structure for file creation purposes.

v) The agency can create the index data in the access software

which would be available in their PCs.

vi) After completion of targeted batches of files, the image

data(PDF) along with access data can be copied in a storage

media and transferred to server system at the Office of IT, BT

and S & T Secretariat, organize all the images (PDF format) for

indexing and checklist to be printed for verification by the

concerned department/section officials.

vii)The uploading of scanned images and index data created at

the KEONICS and UNI building would be the responsibilities of

the firm only.

viii)The above process is worked out for 2 locations namely

KEONICS and UNI Building as there are no server systems.

d)Data entry software will be loaded by NIC . Half a day training would be imparted by NIC to one of the coordinators identified by the firm.

e)Scores being equal after Technical evaluation, offers with a higher local participation will be preferred.

f) KBITS reserves the right to reject any proposal submitted without assigning reasons.

g)Financial Proposal should include the cost for undertaking the service as mentioned in Form F-6.

D] Schedule for the completion of the tasks

      • Uploading of tender notification on the Departmental website www.bangaloreitbt.in — 10-05-2007.
      • Newspaper notification – 11-05-2007.
      • Pre-bid meeting –14-05-2007 at 10.00 am
      • Last date for submission of tender documents – 16-05-2007 at 15. 00 hrs.
      • Opening of Technical bids – 16-05-2007 at 15.30 hrs.
      • Opening of the Financial Bids on 18-05-2007 at 5.00 pm
      • Letter of intent with draft agreement on 19-05-2007.
      • Establishment of infrastructure in 3 locations and agreement on 22-05-2007.

Details of the work to be undertaken from the date of award of contract:

      • Training for half a day to one of the co-ordinators by NIC.
      • 2 weeks for scanning , data entry of indexing parameters and populating to the back end RDBMS.
      • 1 week for 1st checklist printing for verification by the Department after completing each file.
      • 1 week for incorporation of corrections if any proposed by the Department and submission of data in 2 formats viz given below:
        • PDF files in OS folder as per the hierarchy of the Department, section, file , subject etc. in a DVD and tape drive.
        • MDF files of Microsoft SQL Server in DVD and tape drive.
        • The hard copy of the corrected/missed pages.

E]Data, services, and facilities to be provided by the KBITS

Department of IT, BT and S & T will provide the following inputs:

      • Documents for Digitization, Scanning and Data entry
      • Software for scanning only
      • Office space for undertaking the specified work
      • Furniture
      • Electricity

    It may be noted that electric wiring, cables for networking, furniture and office space in exceptional cases as to be arranged by consultants themselves.

F] Final outputs (i.e., Reports, drawings, etc.,) that will be required of the Service Provider :

        • PDF files in OS folder as per the hierarchy of the Department, section, file , subject etc. in a DVD and tape drive.
        • MDF files of Microsoft SQL Server in DVD and tape drive.

G].Composition of the Review Committee and review procedure to monitor Service Provider’s work :

 

        • Sl.No. Location Committee Frequency

H] List of Key positions, whose CV and experience would be evaluated. All Supervisory staff , Data entry Operators and Scanners.

    • Annexure 2
SUPPLEMENTARY INFORMATION FOR THE SERVICE PROVIDERS

Proposals:

1. Proposals should include the following information:

(a) Technical Proposals:

        • (i) Technical Proposal Submission in Form F-1

        • (ii) A brief description of the firm/organization and an outline of recent experience on assignments/projects of similar nature executed during the last three years in the format given in Form F-2;

        • (iii) Any comments or suggestions of the Service Provider on the TOR

        • (iv) A description of the manner in which Service Providers would plan to execute the assignment, work-plan, time schedule in Form F-3 and approach or methodology proposed for carrying out the assignment;

        • (v) The composition of the team of personnel which the Service Provider would propose to provide and the tasks which would be assigned to each team member in Form F-4;

        • (vi) Curricula Vitae of the individual key staff members to be assigned for the assignment and of the team leader who would be responsible for supervision of the team. The curricula Vitae should be in Form F-5 and signed by the concerned personnel.

        • (vii) The Service Provider’s comments, if any, on the data, services and facilities to be provided by the KBITS as indicated in the TOR.

(b) Financial Proposals:

    1.The financial proposals should include the following:

        • (i) Financial Proposal submission in Form – 6

    2. Two copies of the Proposals should be submitted to the KBITS.

    • 3. The Service Providers should note that the Contract for this Assignment will be with the KBITS. Payments to the Service Providers shall be made in accordance with the agreed estimated schedule assuring the Service Providers of regular payments along as progress on the Assignment proceeds as planned and invoices with relevant supporting documents are submitted for approval on a timely basis.

2. Review of reports:

    • Same as Annexure 1 [G].

FORM F – 1
FORM OF SUBMISSION OF TECHNICAL PROPOSAL

From: ………………………………. ……………………………………….

………………………………. ……………………………………….

………………………………. ………………………………………..

………………………………. ……………………………………….

………………………………. ……………………………………….

(Name and address of Service Provider)

    To:

Additional Managing Director, Karnataka Biotechnology and Information Technology Services, Department of IT, BT, S and T, No.9 UNI Building, 2nd Floor, Millers Tank Bed, Thimmaiah Road, Vasanthnagar, Bangalore-52.

Sir:

Hiring of Services for Paperless office Project of the Department of IT, BT

and S & T.

Tender Notofication No KBITS/ADM 03/2007-08: dated 10-05-2007

We herewith enclose Technical Proposals for the above assignment

We undertake that, in competing for (and, if award is made to us, in executing) the contract for the above assignment, we will strictly observe the laws against fraud and corruption in force in India, namely “Prevention of Corruption Act 1988”

Signature:……………………………..

Name:………………………………….

Address:………………………………..

…………………………………………

…………………………………………

(Authorized representative)

FORM F – 2

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED DURING LAST THREE YEARS

  1. Brief description of the Firm/Organization

2. Outline of the recent experience on assignments of similar nature:

 

    Sl. No Name of assignment Name

    of project

    Cost

    of assignment

    Date

    of commencement

    Date

    of completion

    Was

    assignment satisfactorily completed

Please furnish contact person, phone number and address of your clients.

FORM F – 3

WORK PLAN TIME SCHEDULE

A. Field Study:

Sl. Item Day-wise Program

No. 1st 2nd 3rd 4th 5th 6th 7th 8th

B. A short Note on the Approach and Methodology outlining various steps for performing the Assignments

C. Completion and submission of Reports6

    • 1 Inception Report

    • 2 Day-wise Reports

    • 4 Draft Final Report

    • 5 Final Report

D. Comments/Suggestions on Terms of Reference

E. Comments on the data, services and facilities to be provided by the KBITS.

FORM F – 4

COMPOSITION OF THE TEAM PERSONNEL AND THE TASK ASSIGNED TO EACH TEAM MEMBER

1. Technical/Managerial Staff

———————————————————————————————————————-

Sl.No. Name Position Task assignment

———————————————————————————————————————-

2. Support Staff

——————————————————————————————————————

Sl.No. Name Position Task assignment

——————————————————————————————————————

 

FORM F – 5

SUGGESTED FORMAT OF CURRICULUM VITAE

FOR MEMBERS OF SERVICE PROVIDER’S TEAM

1. Name: ……………………………………………………………………….

2. Profession/

Present Designation: …………………………………………………………

3. Years with Firm/Organization: Nationality: …………………..

4. Area of Specialization: —————————————————————–

5. Proposed Position on Team: ……………………………………………………

6. Key Qualifications:

    • (Under this heading, give outline of staff member’s experience and training most pertinent to assigned work on proposed team. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use up to half-a-page.)

7. Education:

    • (Under this heading, summarize college/university and other specialized education of staff member, giving names of schools/colleges, etc., dates attended and degrees obtained. Use up to a quarter page.)

8. Experience:

    • (Under this heading, list all positions held by staff member since graduation, giving dates, names of employing organization, title of positions held and location of assignments. For experience in last ten years, also give types of activities performed and KBITS references, where appropriate. Use up to three quarters of a page.)

9. Languages:

    • (Indicate proficiency in speaking, reading and writing of each language by ‘excellent’, ‘good’ or ‘poor’.)

Signature of Staff Member Date:……………

Place……………

FORM F – 6

FORM OF SUBMISSION OF FINANCIAL PROPOSAL

From: ………………………………. ……………………………………….

………………………………. ……………………………………….

………………………………. ………………………………………..

………………………………. ……………………………………….

………………………………. ……………………………………….

(Name and address of Service Provider)

    To:

Additional Managing Director, Karnataka Biotechnology and Information Technology Services, Department of IT, BT, S and T, No.9 UNI Building, 2nd Floor, Millers Tank Bed, Thimmaiah Road, Vasanthnagar, Bangalore-52.

Sir:

Hiring of Services for scanning , data entry, checklist printing and data submission for the Paperless office Project

of the Department of IT, BT and S & T.

Tender Notofication No KBITS/ADM 03/2007-08: dated 10-05-2007

List of items :

  1. Scanning of A3 and A4 size per page rate in Rs..
  2. Data entry of indexing parameters per record (max 100 characters) rate in Rs.
  3. Checklist printing of A3 and A4 size per page rate in Rs and indexing parameters mentioned above.
  4. Submission of data as PDF OS folders in DVD and tape drive rates respectively in Rs.
  5. Submission of data as MDF file format of Microsoft SQL server in DVD and tape drive rates respectively in Rs.

We herewith enclose Financial Proposals for the above assignment

We undertake that, in competing for (and, if award is made to us, in executing) the contract for the above assignment, we will strictly observe the laws against fraud and corruption in force in India, namely “Prevention of Corruption Act 1988”

            • Yours faithfully,

Signature:……………………………..

Name:………………………………….

Address:………………………………..

…………………………………………

…………………………………………

(Authorized representative)

          • Annexure 3
CONTRACT FOR PROVIDING SERVICES

THIS CONTRACT (“Contract”) is entered into this [insert starting date of assignment], by and between [insert KBITS’s name] (“the KBITS”) having its principal place of business at [insert KBITS’s address], and [insert Service Provider’s name] (“the Service Provider”) having its principal office located at [insert Service Provider’s address].

WHEREAS, the KBITS wishes to have the Service Provider performing the services hereinafter referred to, and

WHEREAS, the Service Provider is willing to perform these services,

NOW THEREFORE THE PARTIES hereby agree as follows:

1. Services:

    • i) The Service Provider shall perform the services specified in Attachment A, “Terms of Reference and Scope of Services,” which is made an integral part of this Contract (“the Services”).

    • (ii) The Service Provider shall provide the reports listed in Attachment B, “Service Provider’s Reporting Obligations,” within the time periods listed in such Attachments, and the personnel listed in Attachment C, “Cost Estimate of Services, List of Personnel and Schedule of Rates” to perform the Services.

2. Term:

    The Service Provider shall perform the Services during the period commencing [insert start date] and continuing through [insert completion date] or any other period as may be subsequently agreed by the parties in writing.

3. Payment:

    A. Ceiling

    • For Services rendered pursuant to Attachment A, the KBITS shall pay the Service Provider an amount not to exceed a ceiling of [insert ceiling amount]. This amount has been established based on the understanding that it includes all of the Service Provider’s costs and profits as well as any tax obligation that may be imposed on the Service Provider. The payments made under the Contract consist of the Service Provider’s remuneration as defined in sub-paragraph B below and of the reimbursable expenditures as defined in sub-paragraph C below.

    B. Remuneration :

    50% of the payment will be made after the submission of checklist (100% completion of

    scanning data entry) on the condition that the percentage of error should be less than or

    equal to 3%. The balance will be paid after the completion of the work.

4. Contract Administration:

    • A. Coordinator:

    • The KBITS designates Ms. Champa.E, Senior Programmer, DIT KBITS’s Coordinator; The Coordinator shall be responsible for the coordination of activities under the Contract, for receiving and approving invoices for payment, and for acceptance of the deliverables by the KBITS.

    • B. Timesheets:

    • During the course of their work under this Contract, including field work the Service Providers’ employees proving services under this contract may be required to complete timesheets or any other document used to identify the time spent, as well as expenses incurred, as instructed by the Coordinator.

    • C. Records and Accounts:

    • The Service Provider shall keep accurate and systematic records and accounts in respect of the Services, which will clearly identify all charges and expenses. The KBITS reserves the right to audit, or to nominate a reputable accounting firm to audit, the Service Providers’ records relating to amounts claimed under this Contract during its term and any extension, and for a period of three months thereafter.

5. Performance Standard:

    The Service Providers undertakes to perform the Services with the highest standards of professional and ethical competence and integrity. The Service Provider shall promptly replace any employees assigned under this Contract that the KBITS considers unsatisfactory.

6. Confidentiality:

    The Service Providers shall not, during the term of the Contract and within two years after its expiration, disclose any proprietary or confidential information relating to the Services, this Contract or the KBITS’s business or operations without the prior written consent of the KBITS.

7. Ownership of Material:

Any studies, reports or other material, graphic, software or otherwise, prepared by the Service Providers for the KBITS under the Contract shall belong and remain the property of the KBITS. The Service provider should not carry any soft/hard copy of the above data outside the premises of the said 3 locations. The Service provider should not make use of this data at any instance.

8. Service Providers not to be engaged in certain activities:

The Service Providers agree that during the term of this Contract and after its termination, the Service Providers and any entity affiliated with the Service Providers, shall be disqualified from providing goods, works or services(other than the Services or any continuation thereof) for any project resulting from or closely related to the Services.

9. Insurance:

The Service Provider will be responsible for appropriate insurance coverage. In this regard, the Service Provider shall maintain workers compensation, employment liability insurance for their staff on the assignment. The Service Provider shall also maintain comprehensive general liability insurance, including contractual liability coverage adequate to cover the indemnity of obligation against all damages, costs, and charges and expenses for injury to any person or damage to any property arising out of , or in connection with the services which result from the fault of the Service Provider or its staff. The Service Provider shall provide the KBITS with certification thereof up on request.

10. Assignment:

The Service Provider shall not assign this Contract or to sub-contract any portion without the KBITS’s prior written consent.

11. Law governing the Contract:

The contract shall be governed by the Laws of India.

12. Indemnify the KBITS:

The Service Provider shall indemnify and hold harmless the KBITS against any and all claims, demands and/or judgements of any nature brought against the KBITS arising out of the Services by the Service Provider and its staff under the Contract. The obligation under this Clause shall survive the termination of the Contract.

13. Taxes:

The Service Provider shall pay the taxes, duties, fees, levies and other impositions payable under the Applicable Law. The KBITS will perform such duties in this regard to the deduction of such tax as may be lawfully imposed. However Consultancy Service tax payable for providing this Consultancy Services shall be paid/reimbursed by the KBITS separately.

14. Penalty : If the deliverables are not as specified , a penalty to a maximum of 10% of the bid amount would be levied , in addition to forfeiture of E.M.D

15. Resolution of disputes : Secretary to Government, Department of IT,BT and S & T, will be the sole authority for resolution of any disputes.

For the KBITS For the Service Providers

Signed by: Signed by:

Name and designation Name and designation

Date: Date:

Place Place:

List of Attachments to the Contract :

Attachment A: Description of Services

Attachment B: Service Provider’s reporting Obligations

Attachment C: Cost Estimates of Services, List of Personnel, and Schedule of Rates.

 

 

 This is the html version of the file http://bangaloreitbt.in/tenderdocument.doc.

 

 

November 14, 2007 - Posted by | Govt. of Karnataka - GoK

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